How Canon’s Therefore™ Document Management Solution Took Avitron to Greater Heights
“With Canon Therefore™, processes are much faster and more secure. Documents are sent over to the relevant parties for approval via email, and upon approval, would be automatically sent to the production floor, closing up gaps for human errors.”
Joseph Soh
Engineer
OVERVIEW
The Challenge
- Time-consuming manual workflows and approval process
- Lack of security and traceability standards required for aerospace’s stringent audits
- Inefficient document storage
The Solution
- Canon’s Therefore™ Document Management Solution
The Results
- Document approval time was reduced from a month to a week
- Secure, centralized system and built-in traceability simplify compliance with aerospace auditing standards
Avitron leveraged Canon’s Therefore Document Management Solution to digitise operations and improve efficiency
Prior to implementing the Canon solution, Avitron, a subsidiary of SAM Engineering and Equipment that manufactures aircraft engine cases, faced several challenges with its document management and workflow processes.
THE CHALLENGE
- Time-consuming manual workflows:
The process for printing, distributing, and getting documents approved was slow and often took up to a month. Document revisions were also a lengthy process, as they required going through the entire approval cycle again.
- Lack of security and traceability:
Documents were vulnerable to being misplaced or lost, leading to potential security risks and a lack of traceability. This was a significant concern given the aerospace industry's stringent auditing standards.
- Inefficient document storage:
Even after converting hard copies to digital files, documents were sometimes lost due to a lack of a centralized, secure storage system.
- Delayed communication:
Delays in document approval created a bottleneck in the production process and hindered effective communication between departments.
THE SOLUTION
Avitron chose Canon's Therefore™ Document Management Solution because it provided the key features they needed to address their challenges. The solution offered:
- Traceability, accountability, and security: The system provides timestamps and user record for accountability, making it easier to track changes and retrieve information for audits. The centralized, secure repository ensures documents are not lost or misplaced.
- Streamlined approval workflow: Documents can be sent for approval via email, and once approved, they are automatically sent to the production floor, reducing the risk of human error. This sped up the approval process from a month to just one week.
- Ease of use and integration: The solution was easy to use and seamlessly integrated with Avitron's existing internal and third-party systems.
Canon’s team also played a crucial role by working on-site for two months to understand Avitron's infrastructure and identify areas for improvement. Their dedication and commitment to ensuring a seamless transition go beyond the scope of work and were key to the project's succes.
THE RESULTS
By implementing Canon’s Therefore™ solution, Avitron was able to achieve significant improvements in its operations:
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Enhanced productivity and efficiency: The company’s Industry 4.0 initiative was accelerated, leading to reduced waste and more streamlined processes. The document approval time was reduced from a month to a week, which greatly improved overall productivity.
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Improved security and compliance: The centralized and secure system ensures documents are protected, while the built-in traceability features simplify compliance with strict aerospace auditing standards.
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Cost-efficiency: Digitizing processes and eliminating manual tasks helped the company become more cost-efficient in the long run.
The successful implementation provided Avitron with a digital foundation that supports their growth and future transformation into a digitized factory.
Find out how your company can be more productive and cost-efficient with Canon’s Therefore™ Document Management Solution by connecting with us today.
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