EMBRACE COLLABORATION AND FLEXIBILITY WITH INTELLIGENT DATA CAPTURE SOLUTIONS

Foster efficient teamwork, digitise records, and manage data efficiently.

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From Advanced OCR to End-to-End Intelligent Data Capture Solution That Masters Data Complexity

Document Ingestion

Scan or import documents from various channel:

  • Scanners/MFDs
  • Email attachment
  • File shares or cloud storage
  • APIs or application integration

Document Classification

Identify the type of documents through:

  • Machine learning classification
  • Layout-based classification
  • Semantic Text Analysis

Data Extraction

Extract required fields from the document through:

  • Optical Character Recognition
  • Natural Language Processing
  • Pre-trained Machine Learning model
  • Database matching

Data Validation

*User input is required

Extracted data is checked. Documents that fail validations are routed to confirm and make correction.

Output

Validated data is exported to downstream systems ERP, CRM, Database or applications.

Smart Data Extraction

Automate data capture, enhance accuracy, and optimise workflows with solutions that reduce manual tasks, streamline extraction, and boost workplace productivity.

Revolutionise data extraction from diverse documents using advanced artificial intelligent (AI) algorithms and machine learning with Smart Workplace's intelligent data capture solutions.

Automatically identify and index key data points from invoices, forms, contracts, and more. Smart Workplace's intelligent data capture solutions ensure effortless future document retrieval. This streamlines search processes by allowing users to locate documents based on content, keywords, or metadata. Efficiency and productivity are heightened as manual data entry and organisation efforts diminish. Automation reduces human errors, enhancing data accuracy and accessibility.

Our intelligent data capture solutions optimise document management, allowing your organisation to save time, resources, and bolster business operations. The technology's impact extends to improved customer satisfaction through swift, accurate and intelligent document retrieval.

In essence, intelligent data capture solutions stand as crucial tools for seamless document workflows, data accuracy, and enhanced overall business performance.

See what intelligent data capture can do for your organisation. Book a free demo with our team today.

Data Complexity

  • 80% of data is trapped in unstructured formats like emails, Web, PDFs, Mobile and hand-written
  • Manual OCR and data entry are slow, error-prone, and waste time on quality fixes

Manual OCR

AI-driven data extraction

Manual Processes

  • Slow, manual, and error-prone
  • Stalled by complex workflows

Inefficient, error-prone manual tasks

Automated workflows

Poor Insights

  • Poor live-data transparency
  • Critical insights left untapped
  • Disconnected, isolated system

Poor Data Insights - 3-day processing lag

Instant business insights

With Proven Results Across Industries...

6mths - 1year

ROI in average

Logistics Industry

30%

Reduction in Accounts Payable processing

Healthcare Industry

85%

Reduction in Manual Data Entry

Logistics Industry

70%

Time Savings in Processes

Financial Industry

10minutes

saved per invoice processed

Government & Public

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Optimise Data Extraction and Workflow with AI that Learns - Endlessly

OPTIMISE WORKFLOWS AND INFORMATION EXTRACTION WITH DIGITISATION SERVICES

Leverage intelligent information and data capture solutions to revolutionise your document management. Say goodbye to manual data extraction across document types, from invoices and receipts to complex and unstructured documents.

Powered by AI and machine learning, our solutions automatically identify, interpret and extract relevant information without relying on rigid templates or predefined layouts. This enables the easy handling of diverse documents, with no need for custom configuration.

The result: faster processing, fewer errors and more time for your teams to focus on strategic work.

Seamlessly integrate Smart Workplace solutions into your workflow to unlock seamless data extraction, improve accuracy and boost productivity. Redefine how you manage critical information and embrace the future of document management with AI-driven intelligence.

Experience the transformative power of an intelligent information and data capture solution that effortlessly handles both structured and unstructured data. Whether your data is neatly organised or scattered across various formats, our advanced solution has the capability to process it all efficiently and accurately.

Bid farewell to the challenges of managing diverse data types. With our high-tech digitization solutions, you can achieve seamless data processing, no matter the format. Smart Workplace solutions ensure that valuable insights are extracted, enhancing your decision-making process and optimising your workflow.

Embrace a versatile data processing solution that adapts to your needs and maximises your data's potential.

Discover the power of AI-driven document intelligence that combines Optical Character Recognition (OCR) and Generative AI (Gen AI) to transform how information is extracted and retrieved.

OCR seamlessly digitises scanned images into searchable PDF or OOXML files, while intelligent algorithms extract key information accurately across varied documents.

Gen AI builds on this foundation, improving extraction accuracy and enabling instant insights while supporting natural language requests for targeted information.

Experience enhanced data extraction accuracy that adapts to your business' evolving needs, boosting productivity and streamlining your document management processes.

Leverage our intelligent data capture solution and experience unparalleled ease in document retrieval. By ensuring precise data extraction, the system generates searchable indexes, streamlining the way you locate vital information.

Gen AI further simplifies this by turning search into a conversation. A natural-language Q&A interface allows you to ask questions, receive immediate answers and even cross-check information across documents.

Eliminate tedious manual searches through piles of paperwork. Our intelligent data retrieval empowers you to swiftly access the exact data you need, boosting efficiency and productivity. Seamlessly integrate technology into your document management process while optimising operations, enabling your team to focus on what truly matters: delivering exceptional results.

Work seamlessly across your enterprise software ecosystem with our intelligent data capture solutions. Integration with leading software applications streamlines data entry and transfer, alleviating the burden of manual input across systems. Our solution aligns with popular enterprise software, fostering efficient data flow and accessibility.

This integration ensures captured data becomes immediately available to pertinent systems and applications, eliminating redundancy and enhancing accuracy. Empower your business with a cohesive digital environment where data effortlessly moves across platforms, optimising processes, reducing errors, and allowing your team to focus on strategic initiatives rather than tedious data and information handling.

With Tailored Industry-Specific Solutions...

Finance & Banking

  • Loan Applications
  • Opening New Account
  • Document Archival
  • Mortgage Origination
  • Know Your Customer (KYC) Fraud Detection

Insurance

  • Onboarding New Policy
  • Claims Processing
  • Account Maintenance
  • First Notice of Loss
  • Underwriting
  • Fraud Detection
  • Customer Due Diligence

Healthcare

  • Patient Onboarding & Engagement
  • Medical Billing and Coding
  • Electronic Health Records (EHRs)
  • Claims Processing
  • Clinical Trials
  • Compliance

Manufacturing

  • Purchase Orders and Invoices
  • Route Planning and Dispatching
  • Inventory Management
  • Shipping and Order Tracking
  • Maintenance and Repair

Public Sector

  • Citizen Services
  • Immigration
  • License and Permit Applications
  • Records Management
  • Procurement
  • Compliance
  • Taxation
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FUTURE-READY INTELLIGENT DATA CAPTURE SOLUTIONS

Canon's Data Capturing Solution: IRISPowerscan

Capture, sort, index, and export documents as fully searchable files, eliminating errors and cutting costs to boost productivity.

Canon's Document Management Solution: Therefore™

File information, retrieve data, and improve the workflow of documents for your business with a scalable document management solution.

Intelligent Automation Solution: Tungsten Automation’s TotalAgility

Process high-volume documents and leverage Gen AI and machine learning to intelligently capture, extract and export data to target systems without the need for predefined document layouts.

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Our Award-Winning Solutions

Where Innovation Meets Recognition

Canon’s Print Management Software: uniFLOW Online 2025

Canon’s Print Management Solution: uniFLOW Online
Pick Award:
Smart Workplace Solution
2019 - 2026

(Eighth year in a row)

Singapore Business Review Technology Excellence Awards 2025

Canon’s AI Video Analytics Solution: Workplace AI
Facial Recognition – Aviation
2025

Canon’s Information Management Software: Therefore 2025 Data Quadrant, Enterprise Content Management – Enterprise Champion

Canon’s Information Management Software: Therefore
2025 Data Quadrant:
Enterprise Content Management – Enterprise Champion
(Fourth year in a row)

Canon’s Information Management Software: Therefore 2025 Data Quadrant Workflow Process Automation – Top Feature

Canon’s Information Management Software: Therefore
2025 Data Quadrant:
Workflow Process Automation – Top Feature
(Fourth year in a row)

Canon’s Data Capture/ Recognition and Processing Solution: I.R.I.S, Data Capture/Recognition Product of the Year

Canon’s Data Capture/
Recognition and Processing Solution: I.R.I.S

Data Capture/Recognition Product of the Year