Home About Smart Tech Smart Workplace Elevating Print Fleet Management with Print Management Solution

Elevating Print Fleet Management with Print Management Solution

Streamline printing, reduce waste and secure confidential information

The world of printing has evolved, but these advances also bring new challenges. Handling a large print environment can be challenging, especially in a busy office environment with a lack of skilled IT professionals to manage infrastructure. Keeping costs down is a constant battle, from waste of resources to printer maintenance, including the expense of purchasing, repairing and updating the equipment.

Security is another concern, as sensitive documents can quickly end up in the wrong hands. The biggest challenge of all is the environmental impact it brings, with sheets of paper being discarded everyday due to unnecessary prints and poor print quality.

Canon’s print management solution simplifies print fleet management for optimal, uninterrupted business operations. Our eServices manage machine malfunction/toner refills and generate reports to monitor usage, making it ideal for organisations committed to sustainable and cost-effective printing practices.

Key Benefits of Print Management Solution with the Cloud

Cloud Print & Scan

Reduce and allocate printing costs, limit access to printed documents, improve office productivity and enable central control of printing and scanning, so you can manage your entire print environment with greater ease and flexibility.

Cloud Storage Integration

Support direct and efficient scanning to and printing from major cloud-based destinations such as Google Drive™, Box, Microsoft SharePoint® Online, OneDrive®/ OneDrive® for Business, Dropbox, Evernote® and Concur®, upon authentication.

Cloud Image Processing

Add robust scanning features to your scanned documents by directly sending them to various scan destinations while improving image quality, compression and security.

Cloud Link Print Connection

Allow workers to print and scan documents from everywhere, bringing ease and convenience. Release your print jobs using online access control features to limit contact points on common areas without compromising security.

Why Does Your Business Need a Print Management Solution?

Have you ever felt overwhelmed dealing with your fleet of office printers? A print management solution may just be what you need. It is a comprehensive system that takes control of your entire print fleet management, streamlining processes and saving you time and money. Imagine being able to securely print from anywhere, follow up on print jobs remotely and ensure only authorised documents are released.

A print management solution offers all this and more. It gives you greater control over your print operations, allowing administrators to manage print settings, users permissions and print queues efficiently. Secure printing features ensure confidential documents are only accessible to authorised users, reducing the risk of data breaches and enhancing compliance with data protection regulations.

By leveraging cloud management, print management solutions also eliminate the need for extensive IT infrastructure, reducing costs and simplifying maintenance. These solutions enable printing from Bring Your Own Device (BYOD) environments, allowing users to send print jobs from their mobile devices for documents stored in their cloud storage. Most of all, its robust reporting capabilities offer detailed insights into print usage, helping businesses monitor and manage printing activities effectively.

With a print management solution, you can finally take control of your printing and focus on what matters most – running your business.

Benefits of Print Management across Job Functions

55, 000

Devices Connected

With uniFLOW

3,000,000

Scan Transactions

Delivered to Various

Cloud Destinations

4,600,000

Documents Processed

For Cloud Printing

From Print Fleet Management to Secure Printing

Gain centralised control over your entire printer fleet. Optimise device placement, automate metre readings and toner ordering and ensure your printers are operating at peak efficiency. Greater control helps prevent excessive and unnecessary printing, thereby reducing waste and costs. Real-time monitoring also allows quicker identification and resolution of issues, minimising downtime and ensuring smooth operation.

With uniFLOW Online, users can print confidential documents securely. All print jobs stay in the user’s personal secure print queue until they authenticate it with a PIN or biometric authentication method to release them. Secure printing reduces the risk of confidential documents being left unattended at the printer and data breaches.

With a print management solution, employees can send print jobs from their mobile devices or laptops, whether they are at home, on the go, or in a different office location. Remote printing allows seamless access to printing resources regardless of physical location, ensuring your business operations remain uninterrupted and efficient.

When a user submits a print job on uniFLOW Online, it gets encrypted and is sent to uniFLOW Online. The print job is released directly to the device when the user authenticates themselves, complying with zero trust policies. Protect your business from potential legal and financial repercussions, maintaining trust with clients and partners

Print Fleet Management for Everyone

Canon offers a versatile range of print management solutions designed to meet the needs of any business size, whether large or small. For small companies, uniFLOW Online Cloud Essential provides a cost-effective, cloud-based solution that simplifies print management while reducing IT overhead. As businesses grow and their requirements become more complex, the uniFLOW Hybrid solution steps in to support large enterprises with stringent security needs, such as government agencies and banks. This flexibility allows businesses to start with a solution that fits their current scale and seamlessly expand as their needs evolve.

Cloud Connector

Cloud Connector is an add-on print management solution which simplifies day-to-day print and scan workflow process from cloud storage and email seamlessly. It offers an efficient way for startup businesses with almost no IT literacy to access and digitise their information to cloud destinations. With an easy 3-step installation process, its user-friendly interface with minimal infrastructure requirements makes it the perfect print and scan solution for small to medium businesses (SMB).

uniFLOW Online Cloud Essentials

A simplified version of uniFLOW Online, uniFLOW Online Cloud Essentials targets SMB customers that needs basic centralised print management but does not require advanced print management features. It provides the main functionalities such as cloud print and scan and the ability to generate simple usage reports. As anyone can conveniently print and scan documents to and from the cloud, it is suitable for organisations without zero trust requirements.

uniFLOW Online

uniFLOW Online is a secure cloud print and scan solution that enables organisations to manage their entire print environment. The print management solution is designed to help bigger companies who do not want to manage the cost and workload from managing their own print servers, but still need to control their full printing and scanning processes. Suitable for enterprises with or without zero trust requirement and MS365 users.

uniFLOW Hybrid

uniFLOW Hybrid sits in the middle of the on premise and online platform. This print management solution paves a way for larger businesses who need complex functionalities from on-premise, yet need the modern features of uniFLOW Online. By combining hardware with cloud-based services, uniFLOW Hybrid provides businesses the flexibility to take advantage of on-demand cloud resources while simultaneously giving them control over complex or customised document workflows.

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